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This document is version 2024.10 of the Mandatory Occurrence Reporting Strategy for Western Beach Apartments (Building Registration Number: HRB 07287H5L6). It is prepared as at October 21,2024.
The Principal Accountable Person for Western Beach Apartments is a RMC, Britannia Village (Nine) Residents Management Company Limited (‘BV(9)’). It is responsible for implementing, overseeing and the execution of the MOR process.
BV9 is supported by its Managing Agent, Jennings & Barrett (‘J&B’) who are the primary point of contact for building safety matters in general, including running the MOR process. J&B are contactable by residents, leaseholders, the PAP and contractors by multiple methods of contact.
J&B are also avaiable in person, when on site or at meetings.
Residents and building contractors are encouraged to report any potential safety concerns. Reports can be as a result of active monitoring, e.g. stemming from work being carried out, surveys being performed or day-to-day observation, or else as a result of reactive monitoring in response to an occurrence that has already occurred.
Reports fall into one of two categories: reportable incidents or non-reportable incidents
2.1.1 Reportable incidents
Reportable incidents are building safety incidents that have cause, or if not remedied are likely to cause:
And which involve at least one of the following:
Particular attention is given to reports relating to the safety management systems in the building, as any
damage or compromise of these is highly likely to make an incident a reportable incident.
2.1.2 Non-reportable incidents
Any incident that does not meet the criteria given in 2.1.1 is a non-reportable incident.
When an incident (or potential incident) is reported, it is initially evaluated using the criteria laid out abovein 2.1 as to whether it is a reportable incident (see 2.1.1) or a non-reportable incident (see 2.1.2) and a recordmade of the incident, how and by whom it was reported and its categorisation.
If the incident is a reportable Incident then the steps outlined in 2.2.2 are followed, otherwise the steps outlined in 2.2.1 are followed.
2.2.1 Non-reportable incidents
If the incident is a non-reportable incident, then a summary report is recorded.
2.2.2 Non-reportable incidents
If an incident is a reportable incident, in addition to the above the incident is reported to the BSR as
a safety occurrence by submitting a mandatory occurrence report as soon as possible and in any event
within 10 days of the incident occurring.
2.2.3 Reporting, recording and closing and incident
When the underlying incident is resolved or concluded, and at any appropriate intermediate point a further
communication is sent to the reporting person(s) and residents with an outline of:
The PAP will maintain a record of all reported occurrences for a period of no less than seven years.
